COD reconciliation for India Post shipments
COD money arrives in batches, often days after delivery and rarely with the same reference you used. Reconciliation is matching work, and matching work belongs in software.
COD reconciliation
Statement: 01–14 Feb · 186 credits imported
Matched
₹2,14,380
Pending
₹38,940
Disputed
₹4,120
| Shipment | Expected | Credited | State |
|---|---|---|---|
| …7731 09 | ₹1,249 | ₹1,249 | Matched |
| …7729 41 | ₹699 | — | Pending |
| …7726 88 | ₹2,450 | ₹2,250 | Short ₹200 |
| …7724 10 | ₹899 | ₹899 | Matched |
Automatic matching needs statement data carrying shipment references. Otherwise candidates are proposed for confirmation.
Bring your shipment and collection records together.
Record what each COD shipment should collect, match it against the settlement data you receive, and see exactly which consignments are still outstanding.
- Record COD amountsThe collectable amount is stored with the shipment from the moment it is prepared.
- Match collection dataImport settlement or remittance statements and match them to shipment references automatically where the data allows.
- Flag discrepanciesShort collections, duplicate credits and amounts that do not match the order value are flagged for review.
- Review pending reconciliationsA working list of delivered COD shipments with no matching credit, aged by days outstanding.
- Export reconciliation reportsDownload a period report for your accountant with matched, unmatched and disputed entries separated.
- Notes and evidenceAttach remarks to a disputed entry so the follow-up history stays with the record.
What gets matched
A reconciliation entry links three things: the shipment record with its expected COD amount, the delivery confirmation, and a credit line from a settlement statement.
Handling partial data
If your statement only carries a date and amount, PostVery proposes candidate matches by amount and delivery window and asks you to confirm rather than guessing silently.
Reporting
Period reports separate matched, unmatched, short-collected and disputed entries so the numbers can be handed to an accountant without re-work.
Automated matching depends on you having access to suitable transaction or settlement data. Without it, reconciliation remains a manual entry workflow inside PostVery.
Works together with
- Tracking and Delivery OperationsTrack India Post shipments in operational queues: delayed consignments, failed delivery attempts, follow-ups and exception reports in one workspace.
- Shipping DashboardA single India Post dispatch workspace: order queues, batch preparation, label runs, handover status and exception queues with full activity history.
- Bulk India Post BookingImport CSV or XLSX order files, map columns once, validate every row and generate compatible India Post booking files with row-level error reporting.
COD Reconciliation questions
Still unsure? Ask us directly.
You need access to your own collection or settlement statements. PostVery does not hold funds and does not have independent access to your remittances.
CSV and XLSX statements, with a saved column mapping per source.
Only as far as the source data allows. Where references are present, matching is automatic; where they are not, PostVery narrows the candidates and you confirm.
Put your India Post dispatch on autopilot.
Start with spreadsheet imports today and move your store connection across when your beta slot opens. No card is collected during early access.